How to manage your time and boost your productivity

By
Ines Fenner
June 29, 2022

Time management can be hard.

Nobody is born to be a master of time management, and that’s perfectly fine! We’re not robots after all. Excellent time management is a life-long learning process.

Time management issues can arise due to a number of different reasons:

-Lack of organization

-Lack of direction

-Task overload

-Procrastination

-Lack of priority

-Too many interruptions

-Fear of failure

Poor time management can have negative, possibly life-changing effects. It can result in working overtime, less personal time, exhaustion, stress, health issues, and even burnout.

It’s not all doom and gloom though! The good news is that anyone and everyone can learn ways to better manage their time and boost their productivity.

In this article, we’ll give you some tips on how to reclaim your time and be in control again.

1. Plan your time 

Don’t rush into work without a plan. 

Sit down daily, weekly, or even monthly and plan your schedule. You could use a calendar or a simple to-do list to do this. How often you plan is dependent on what works best for you. Some people require planning every week while others are able to manage with planning just once a month. Allocate certain amounts of time for each task. 

Make sure you’re being realistic with the timeframes. If you underestimate how much time it’ll take you to do something, you’ll just end up behind schedule and disappointed. If it’s hard to predict how long a specific task will take, it’s better to overestimate. You can always get started on other tasks if you finish ahead of schedule.

Remember to schedule breaks in too!

2. Take breaks

It’s a fact that taking breaks makes you more productive.

That sounds kind of counter-intuitive, doesn’t it?

But, it’s true!

Taking breaks reduces stress, which allows you to relax and, as a result, increases productivity.

It’s unnatural to be sitting at a desk staring at a computer screen for 8 hours a day. Go for a walk, meditate, chat with someone, or have a snack. Do whatever you'd like to as long as it's not your tasks. Have a break and get your mind off work for a short period of time. You’ll then find that you’ll be able to come back to your tasks with a clear mind and more energy.

3. Mute notifications

Notifications popping up can be a huge distraction.

When working on a tiresome task, it can be very tempting to pick your phone up and check the notifications. Sometimes you’ll go to check one thing on your phone and an hour later you find yourself browsing your friend's holiday pics on Instagram or scrolling on Tiktok.

To solve this issue, put your phone on silent and mute all notifications. You could even move your phone away and leave it in another room.

When it comes to emails, you may experience the feeling of needing to drop what you’re doing and immediately respond to every email. This only ends up distracting you from the task at hand. To fix this issue, you can set time aside to check your emails. One suggestion is to check your emails once in the morning, once in the middle of the day, and once before you clock off.



4. Avoid distractions and interruptions

Working in a quiet environment results in faster work, higher work quality, and less stress.
It’s easy to be distracted if you’re surrounded by people talking loudly, if the TV is on, or if your dog is eager to play.

If it’s not possible to find a quiet environment, put your headphones on and play some music. This will help you to focus and concentrate on work.



5. Use a productivity app to organize your work

Productivity apps help you get organized and get more done. There are plenty available so browse the market to find the one that best suits your needs. Some are free and others require payment.

Examples of productivity apps:

-Notion: Notion is a project management and note-taking software.

-Trello: Trello is a projectment software where you can create Kanban-style boards to manage your tasks.

-ClickUp: ClickUp is a collaboration and project management software that can be used by large teams or individuals.

-Tira: Tira combines chat, task & project management, and a calendar all in one place. You can organize your tasks in the boards so that you can see everything that you need to do. Your task due dates are automatically imported into the calendar so that you know what’s due and when. Tira has been built to be simple so that you can avoid distractions and focus on the work at hand.



Try out these tips to manage your time and you’ll likely see a boost in your productivity!